Functions and Services
The Village Clerk is a full-time position appointed by the Mayor. This is an important administrative position in the Village of Chester government involving the supervision, direction, and the coordination of the activities of the Office of the Village Clerk. The Village Clerk works under the direction of the Mayor to carry out the day-to-day administrative tasks associated with municipal government.
Village Clerk Duties
The Village Clerk’s main responsibilities include maintaining and safeguarding the Village’s records, and collecting such moneys as are required by statute. Since a Village Clerk’s office can be a sizeable operation with many types of activities happening at the same time, many villages allow the Village Clerk to have one or more clerks to handle the day-to-day transactions and activities of the Village Clerk’s office. The Village Clerk’s Office duties may include, but are not limited to the following:
The collection of moneys for real property taxes and utility services, such as water, sewer, etc.
The deposit of all moneys collected in a village account, and the accounting for such moneys received to the Treasurer.
The preparation of board meeting agendas, and attendance at meetings as directed, and the reporting of the results of those meetings (minutes).
The filing of all village records and that they are safeguarded at all times.
The administering and filing of oaths of office for all village government officials.
The processing of village claims for payment.
The Village Clerk’s office Administrations and Services:
Tax collection, Sewer collection, Water billing and collections, Accounts payable and Accounts receivables. The Village Clerk’s Office collects Village Tax, Sewer and Water payments. Acceptable Forms of payment are: Cash, Check, Money Order, and Credit Card. Please make all payments payable to the Village of Chester.
The Village Clerk is the Village’s Record Management Officer (RMO)
Custodian of all Village records, responsible for active files, storage and retrieval of inactive records, and the careful maintenance of archival material.
The Village Clerk is the Filing Officer
Maintains files and records of adopted Village Ordinances and Local Laws, Village Oaths of Office, petitions, proof of publications, annual budgets, assessment rolls, fiscal reports, notices of lien, notices of highway defects and claims against the Village. Additionally, maintains public signboard, advertises and receives bids for purchase of materials and services.
Notary Public Services
As a courtesy to our residents, we offer free notary public services during Monday – Friday 9 am – 5 pm
Records maintained by the Town of Chester
The following is a list of records that are not maintained by the Village of Chester. The Town of Chester Clerk is the Village’s Registrar of Vital Statistics.
- Dog Licenses
- Hunting Licenses
- Marriage Licenses
- Birth Certificates
- Death Certificates
- Refuse pick up
For more information, please contact the Town of Chester Clerk at (845) 469-7000.ext 4